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How To Create a System

 

Imagine you're standing in front of a mountain of tasks, each one demanding your immediate attention. That's the life of a solopreneur, right? There's always this underlying pressure to be doing something productive every waking moment.

I found myself in a similar situation not too long ago. I had this ambitious plan to develop an AI tool to automate my daily scheduling. Sounds like a time-saver and yet I had a full-blown argument with my brain and the value of spending time to save time became a debate.

As I dove into the project, my brain staged a mini rebellion complaining about how it was taking forever and how I could manually plan my days in a fraction of the time it was taking to program this tool. So, I was momentarily tempted to toss the whole idea into the "too hard" basket. But here's the twist: I persisted. After some tweaking and testing, I ended up with a nifty AI assistant that now organises my appointments, to-dos, and encourages me to take breaks and shares productivity tips.

This experience reminded me about the power of systems in our businesses, especially for us solopreneurs juggling every role imaginable. The initial time investment in creating these systems might seem daunting. Our brains trick us into thinking it's a waste, that we could be doing something "more immediately productive." But here's the deal: Systems save us an immense amount of time in the long run.

So, how do you overcome the hurdle of not wanting to invest time in creating systems? Here's a blueprint to get you started:

1. Start Small: Pick a single, manageable task that eats up your time every day. Automating just this can save you hours each week.
2. Set Clear Goals: Know what you want the system to achieve. My goal was to streamline scheduling and include productivity hacks.
3. Iterate and Improve: Your first version won't be perfect. Mine certainly wasn't. But with each tweak, it got better and more efficient.

Remember, the time you invest today in creating a system will pay off manifold in the future. It's about working smarter, not harder. My AI scheduling tool is a testament to that.

And please don’t let our brains talk us out of potentially revolutionary improvements. The creation of systems might seem like a mountain now, but with each step, it gets easier.

So, consider this an invitation to start small. Automate one aspect of your business that you feel could save you time each day. It's a gentle nudge towards efficiency and reclaiming your time.

Learning how to create systems is a skill I teach in my 12-week Solopreneur Productivity program so if you want to learn more book some time with me HERE.  I'd love to help!

 

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